Employment Opportunities

• Finance and Operations Manager
• Teaching Artist

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Finance and Operations Manager

The Workshop, a 46-year-old nonprofit arts education organization based in San Francisco, is dedicated to helping young people develop critical thinking, creative expression, and basic learning skills through the arts. The Finance and Operations Manager reports directly to the Executive Director and is a part-time (.8 FTE), exempt position with an annual salary of $40-43k (.8FTE) DOE, health, dental and vision benefits, and a generous paid time off package. Position will start by February 1, 2012.

The Finance and Operations Manager (FOM) will be responsible for the day-to-day accounting procedures for a $1.2m organizational budget. Primary revenue sources include federal, state and local government (61%), private philanthropy (22%), earned income (11%), and individual donations (4%). This is an excellent opportunity for a finance and operations professional to strengthen the capacity of a well-respected, high-impact organization in the areas of accounting, human resources, and administration. There is opportunity for growth in this position for the right candidate. The main place of work will be the Performing Arts Workshop’s offices at 1661 Tennessee Street, Unit 3-O, San Francisco, CA 94107.

Major Responsibilities
Financial Management:

• Oversee day-to-day financial operations, including the general ledger, accounts receivable, accounts payable, monthly close of financial books, deposits, and bank reconciliations.
• Manage cash flow.
• Primary responsibility for QuickBooks accounting software system.
• Manage the Workshop’s investment activity, including CD and money market accounts.
• Oversee inventory and depreciation schedules for fixed assets, leasehold improvements as well as furniture and equipment.
• Monitor spending against restricted contracts to maximize revenue sources.
• Find operational efficiencies using MS Office programs and QuickBooks.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial results to Finance Committee of the Board of Directors.
• Support and serve as a non-voting ex-officio member of the Finance Committee.
• Coordinate the annual audit process, liaise with external auditors and the Finance Committee; work with the Executive Director to assess any changes necessary.
• Support Executive Director during the annual budgeting and planning process.
• Adhere to organizational schedule for invoicing clients, paying bills, and tracking grant expenditures.
• Produce grant expenditure reports for the Development department as needed.
• Assist Executive Director with government compliance reporting and federal cost rate negotiations.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.

Payroll, Benefits & Insurance Coordination

• Work with outside payroll provider, Paychex, and Workshop program staff to oversee and manage payroll for 8 full-time administrative and 40 part-time-temporary employees (artistic staff).
• Work closely and transparently with all external partners including third-party vendors and consultants.
• Coordinate benefits enrollment for all eligible employees.
• Work with Executive Director to trouble-shoot HR issues related to benefits, wage garnishment, worker’s compensation or unemployment claims, as necessary.
• Mange Liability, Directors and Officers, Worker’s Compensation, Unemployment and Health insurance applications, payments and requests for certificates from site partners.
  

Required Qualifications:

• Bachelor’s degree, or 5 years of professional experience in the field of nonprofit financial accounting.
• At least 3 years of professional experience in nonprofit finance.
• Strong working knowledge of QuickBooks accounting and reporting software, Microsoft Excel and Outlook.
• Strong organizational skills.
• Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
• Successful track record in grants management, particularly tracking restricted grant funds from government and foundations.
• Personal qualities of integrity, credibility, and dedication to the mission of Performing Arts Workshop.
• Ability to produce timely and accurate reports on a regular schedule.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Currently pursuing MBA/CPA or related degree.
• 6+ years of broad financial and operation management experience in the nonprofit field.
• Commitment to arts education.
• Willingness to and interest in learning.
• Ability to adapt to new technology; willingness to use technology to find efficiencies in accounting processes.

Application Procedure:

Submit Resume and Cover Letter by December 31, 2011 to:
Email: info@performingartsworkshop.org
Subject: Finance and Operations Job Search

No phone calls, please.

Performing Arts Workshop is an Equal Opportunity Employer and seeks workforce diversity with respect to race, ethnicity, culture gender, age, sexual orientation, and physical abilities.

Teaching Artist Positions Available

Performing Arts Workshop (The Workshop), established in 1965, is an arts education organization dedicated to helping young people develop critical thinking, creative expression, and basic learning skills through the arts. The Workshop serves culturally and economically diverse youth by placing artists in after school programs, public schools, child development centers, and community centers in the Bay Area.

Staff Artists Receive:

• 8 - 30 week residencies for children & youth from pre-kindergarten to high school
• Paid professional development
• Paid monthly artistic staff meetings
• Advancement opportunity and employment benefits
• Paid Internship: Cycle of Artistic Inquiry Introduction; a framework for critical thinking in the arts

The Workshop seeks artists with teaching experience in one or more art forms listed below:

• Dance (Creative Movement, Modern)
• World Dance (For example Hip-hop, Salsa, African, Brazilian, Breakdancing or Capoeira)
• Theatre Arts
• Creative Writing (Poetry, Playwriting, Spoken Word, etc.)
• Music (Drumming, Choral, Rap/hip-hop, etc.)
  

Workshop artists report to the Artistic Director with co-supervision by the Program Director, Program Manager, and Artist Mentor. Artist responsibilities are divided between office communication/administration and teaching practice.

They include:

RESPONSIBILITIES

Administrative:

• Prompt and thorough communication with administration, including notification of availability, acceptance/rejection of residency, class schedule changes, and logistics/problems/concerns related to the residencies and sites
• Timely submission of reports, time sheets, evaluation, student information sheets, and residency forms to program staff
• Communication with schools, administrators, teachers, and/or site coordinators with regard to schedule changes, class cancellations and make-ups
• Attendance at annual orientation meeting
• Informing program staff of issues that may affect Artist's ability to complete a residency or that significantly change the Artist/Educator Agreement
• Punctual attendance at monthly cohort meetings
• Distribution and completion of residency evaluations
• Self-sufficiency in maintaining schedule of teaching and administrative responsibilities

Teaching:

• Completion of AIS and/or AIC residencies, as described in Residency Agreements
• Submission of Curriculum Overview(s) to assigned Artist Mentor
• Punctual attendance and participation at monthly Cohort meetings
• Attendance and participation at Professional Development days
• Completion of 8-week Internship on the Cycle of Artistic Inquiry
• Consistently meet and/or exceed expectations on Teaching Skills Assessment rubric
• Attendance at end-of-year Performance Review
• Pro-active problem-solving with site staff and follow up communication with program staff
• Punctuality to all meetings and teaching responsibilities
• Serve as mandated child-abuse reporter in accordance with site and Workshop policies

Required Qualifications:

• At least 3 years experience teaching process-based art instruction to young people
• Knowledge of composition and aesthetics in art form and ability to articulate and teach concepts to youth
• Professionally active in art form, i.e. performing in theatre or dance company, published poems or music, etc
• Commitment to youth development, building self-efficacy, social justice, and cultural awareness
• Excellent verbal, written, interpersonal communication skills
• Computer and organizational skills
• Ability to work with diverse teaching professionals and site partners in adapting to individual classroom needs and culture
• Passion and empathy when teaching high-need children and youth (such as English learners, students with special needs, incarcerated youth or youth enrolled in court mandated schools);
• Ability to articulate and demonstrate critical thinking in the arts
• Ability to apply critical thinking and an objective perspective to professional relationships
• Openness to learning and receiving feedback on teaching
• Ability to engage in reflective problem solving with site partners, as necessary
• Willingness and ease to adapt to changing educational landscapes and projects
• Ability to communicate with site and Workshop staff in a respectful and professional manner

Preferred Qualifications:

• Bilingual ability – Spanish and Cantonese
• Experience working with special student populations, such as English language learners and the learning disabled
• Masters degree or post high school formal study in a specific art form

Application Procedure:

• Submit resume and cover letter with brief bio and description of art form
• Submit a brief 15 class Curriculum Overview for your art form
  • Feel free to use Performing Arts Workshop’s online Curriculum Overview Template
  • http://www.performingartsworkshop.org/files/resources_artists/CurriculumOverviewTemplate.pdf
• If requested, 45 minute to 1 hour interview with Artistic Director
• If requested, 30-45 minute audition at an existing program site with 10-30 students

Send Resume and Cover Letter to:

Gary Draper, Artistic Director
Attn: Artist Job Search, Performing Arts Workshop
1661 Tennessee Street, Suite 3-O
San Francisco, CA 94107
Phone: (415) 673-2634 x 204 Fax: (415) 776-3644
E-mail: gary@PerformingArtsWorkshop.org

Performing Arts Workshop is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities.